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What is Privao?

Privao is a system that manages your personal data processing processes by creating personal data processing inventory and purposes within the scope of GDPR and KVKK. Automatic explicit consent and texts are produced according to personal data processing purposes. Explicit consent can be collected from the data owners via e-mail, SMS, digital forms or integration, and the disclosure obligation is fulfilled. Meeting information requests of individuals and institutions, establishing personal data procedures and policies, orchestration between different systems and environments where personal data are kept, violation management, data protection impact assessments, management of commercial electronic permissions, establishment of periodic destruction tasks, data change and data destruction requests is a mobile compatible web application that has features such as the transfer of files containing personal data.

Why should we use privao?

It is complex and difficult to implement the measures within the scope of GDPR and KVKK, to create inventory and purposes in accordance with different regulations, to keep the data up-to-date in different systems and environments where personal data are processed, to obtain explicit consent based on the burden of proof, and to manage the processes of disclosure obligation.However, the rules and reports brought by different regulations must be produced. Administrative fines and imprisonment are imposed in case of violation of the laws.

Privao is positioned as a central system, ensuring the realization of personal data management processes. It is a personal data management software that complies with different regulations, is updated by following the developments in the law, offers multiple company support, different language options, authorization-based system management, strong integration structure, pay-as-you-go model and options.

Obtaining Direct Explicit Consent by Email

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In Privao, Personal Data Processing Inventory is created; Data processing purposes that require explicit consent are entered
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Persons to obtain Explicit Consent and their e-mail addresses are (1) transferred from a data file in Excel or other format, (2) data is automatically received from another data source through integration, or (3) manually
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Using the information in the Privao Personal Data Processing Inventory, it detects the data that needs to be obtained Explicit Consent and automatically creates Explicit Consent texts for them
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Privao sends Explicit Consent texts to the relevant persons via e-mail
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The person concerned gives or refuses Explicit Consent by using the buttons in the e-mail
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Privao sends a reminder via e-mail to people who do not respond
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Privao records the responses given by the relevant persons via e-mail in its database
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Through Privao's control panel, people who have / are not sent Explicit Consent, and their Explicit Consent accepted or not, are monitored and necessary actions are taken

Personal Data Collection with Digital Forms and Obtaining Explicit Consent

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In Privao, Personal Data Processing Inventory is created; Data processing purposes that require explicit consent are entered
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Personal Data Collection forms are designed using templates in Privao
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These forms are (A) filled in by the reception or security guards and the necessary personal data are received
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(B) Personal data is received by filling digital forms before the real or virtual activities (seminars, meetings, etc.)
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Digital Forms are integrated into (C) Web Sites or Portals of institutions and personal data are entered by relevant persons
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Privao requests Explicit Consent by sending an e-mail or SMS to the relevant person for personal data entered in digital form; The person concerned gives or refuses Explicit Consent by using the buttons in the e-mail or the verification code sent by SMS
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Privao saves the responses of the relevant persons via e-mail or SMS in its database
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Through Privao's control panel, people who have/are not sent Explicit Consent, and their Explicit Consent accepted or not, are monitored and necessary actions are taken

Features

Preparation of Personal Data Processing Inventory
Setting up the Inventory according to different regulations (GDPR, KVKK, etc.)
Creating automatic Explicit Consent and Clarification Texts according to Personal Data Processing Purposes
Collecting Explicit Consent by making Clarifications via e-mail and Privao web pages directly or via Privao forms via e-mail and SMS
Performing Clarification with external software integration and collecting Explicit Consent
Meeting the information, information update, and destruction requests from Relevant Persons
Managing Personal Data by creating tasks for the Systems and Environments where Personal Data is kept
Automatic Destruction Management
Personal Data Processing Purposes management integrated with the Message Management System
Breach Management
Data Protection Impact Assessment (DPIA)
Creating Verbis reports (with Difference reports)
Multiple company management
Use of corporate e-mail, SMS, and MMS systems
Integration of different systems with API structure
Accessibility and security feature with cloud structure
Natural integration with SAP PDP
Easy to use with its mobile compatible structure
Delivery and destruction of files containing Personal Data with Secure File Transfer
Reporting thanks to its advanced infrastructure

Frequently Asked Questions

For Companies

What is Personal Data?
Personal Data is all data that belong to the real person, that indicate or may indicate the identity of the person. In order to speak of Personal Data, the data must belong to any real person and the person must be specific or identifiable with this data.
What is Explicit Consent?
Explicit Consent is the process of obtaining the consent of the data owners (Relevant Person) for the processing of personal data. Explicit Consent must be related to a specific subject, be based on the information, and be disclosed with free will.
How is Explicit Consent collected?
Explicit Consent can be obtained in written, verbal, or electronic media. Explicit Consent texts should be clear, understandable, simple, and contain a positive consent statement. Before the consent declaration, the lighting must be done. Obtaining Explicit Consent must be demonstrable. Explicit Consent should be allowed to be withdrawn.
How to get Explicit Consent in Privao?
To obtain Explicit Consent in Privao:
  • After selecting one or more goals through the Privao system, determining the contact groups (individual person selection, person groups selection, or excel upload), and sending the Explicit Consent requests directly by e-mail,
  • By sending the requests for Explicit Consent via e-mail and the Explicit Consent confirmation code via SMS via Privao forms, Creating Privao events and obtaining the consent of data owners during record creation
  • You can use it by sending an e-mail requesting explicit consent from other software through integration and triggering the sending of the Explicit Consent confirmation code SMS.
  • In addition, by entering the "Personal Login" module on the Privao system, data owners can manage their explicit consent without creating a registration.
How is clarification performed in Privao?
Clarification texts are created for desired purposes in Privao. A common clarification text is automatically generated for the selected purposes, but you can type new text yourself or change the auto-generated text. When clarification:
  • By making the person selection (individual person selection, person group selection, or excel upload) through the Privao system, sending clarification texts directly by e-mail,
  • By sending clarification texts via e-mail and clarification links via SMS via Privao forms,
  • Creating Privao events and enabling data owners to see the texts during record creation,
  • You can use it by triggering the sending of e-mails and SMS from other software through integration.
Is it possible to use Privao for different regulations such as GDPR, KVKK?
Privao is designed with an infrastructure that adapts to different regulations. You can use it by entering inventory for different regulations.

For Individuals

How can I list companies that have personal information?
Individual entry is clicked when entering the www.privao.net address. After the e-mail address is entered on the screen that opens, the e-mail sent to the inbox is opened. By clicking on the link in the e-mail, you can view which company requested permission, which refused or gave consent.
How can I see which company has which personal data?
It can be viewed from the "Companies with Personal Data" list after individual entry.
How can I change the explicit consent I have given?
You can change your consent by seeing the consent you have given in the list after individual login and clicking the deny or allow button.
What personal data is kept in Privao?
In Privao, data subjects' names, surnames, e-mail, telephone number,s and user language information that will be used in the Privao system are kept.The user language is to determine the interface language that data subjects will use to manage explicit consent, information and data change requests.With Privao forms, it is possible to collect personal information from data owners, but you are responsible for the data.
Can I provide information requests from data owners through Privao?
You can provide information requests by creating a personal data report.
Can I manage information changes and anonymization requests through Privao?
Thanks to the Privao Personal Login Module, data owners can request information, update information, and anonymize; It can also manage their explicit consent.You can define the requests coming from outside the Privao system to the system with manual entries and provide demand management.

MBIS

“Technology Architect”

Founded in 2000, MBIS focuses on providing digital solutions and services to ensure its customers get the best possible return on software and technology investments, especially for SAP.

MBIS always offers excellent services and solutions to its customers with a flexible, collaborative, proactive and strategic approach, and establishes effective and lasting customer relationships.

SAP Turkey's first Gold Partner MBIS, successfully and proudly offers comprehensive SAP services for all functional and technical disciplines including consultancy, project implementations, upgrades, training, technical support and licensing that create value to more than 350 customers who operate in many key industries, with its unique experience and expertise gained in more than 20 years.

Contact Information

You can contact us from the contact information and visit us.

  • Cevizli Mah. Tugay Yolu Cad. Ofisim İstanbul
    A Blok No:20 Kat:17 Maltepe / İstanbul
  • +90 216 577 51 00
    +90 216 577 51 01
  • info@mbis.com.tr
    www.mbis.com.tr
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